Relationen med medarbetare
- Boka in regelbundna samtal med medarbetarna! Börja och avsluta veckan med personliga möten, antingen 1-2-1 eller i mindre team så att samtliga känner sig sedda.
- Starta möten med en check-in! Ta ett varv under dagens första möte och fråga hur alla mår, låt medarbetarna prata av sig innan ni går vidare till mötesagendan.
- Uppmuntra virtuella umgängen! Hjälp dina medarbetare att skapa sätt för att umgås online, exempelvis fikapauser över video. På så vis kan du som chef fortsätta ha relationsbyggande samtal med dina medarbetare, som ni brukade vid kaffemaskinen.
Relationen med kollegor
- Håll vardaglig kontakt! Använd er av chattforum där ni hälsar på varandra och småpratar under dagen, precis som ni gjorde på kontoret!
- Upprätthåll de sociala mötena! Planera in luncher, kaffepauser och AW’s tillsammans via digitala kanaler. Dessa träffar är viktiga för att behålla och utveckla er relation.
- Träna tillsammans! Ta en promenad eller organisera ett träningspass tillsammans, antingen via länk eller utomhus så att ni kan hålla distans men samtidigt umgås.
Relationen med nära och kära
- Prata över video! Hörs ofta, och gärna över video så att ni kan se varandra. Att se ett vänligt leende skapar större lugn och inger trygghet.
- Gör aktiviteter ihop! Det finns många digitala kanaler där ni kan göra samma aktiviteter som ni brukade göra innan Corona. Exempelvis titta på film tillsammans med Netflix Party, laga mat ihop över video eller spela spel med varandra via någon av mobiltelefonens många appar.
- Träffas utomhus! Ta en promenad i skogen eller ha picknick i en park tillsammans, men håll avståndet även ute i det fria.
The relationship with your employees
- Schedule regular meetings with your employees! Start and finish the week with individual meetings. Either 1-2-1 or in small groups so that everyone feels acknowledged.
- Start your meetings with a check-in! Start the first meeting of the day with asking how everybody is doing. Let the employees have a small chat before moving onto the agenda.
- Encourage virtual hangouts! Help your employees to create ways of spending time together online, e.g. coffee breaks over video. That way you can continue having the relationship building conversations with your employees that you used to have around the coffee machine.
The relationship with your colleagues:
- Keep everyday contact! Use a chat room to greet each other every morning and make small talk throughout the day, just like you used to do in the office!
- Keep up with the social activities! Organize lunches, coffee brakes and after-works through digital channels. These meetings are very important to preserve and develop your relationship.
- Work out together! Take a walk or exercise together, either over video or outdoors where you can keep the physical distance but still spend quality time with each other.
The relationship with your near and dear ones
- Talk over video! Talk to your loved ones often, and preferably over video so that you can see one another. Seeing a friendly face will make you feel calm and closer to each other.
- Do activities together! There are many digital platforms where you and your near ones can do the same things that you used to do. For example watch movies together with Netflix Party, cook together over video or play games with each other in one of the applications in your smartphone.
- Hangout outdoors! Take a walk in the forest or have a picnic in a park together, but keep the distance even when out in nature!
For managers: McGregor and Doshi recommend following this weekly rhythm, which was proven to be successful during the finance crisis in 2008. Monday: Hold a performance cycle meeting covering the past week’s lessons and this week’s challenges. Tuesday-Thursday: Individual check-in with each of the team members or smaller groups. Ask about what has felt challenging, rewarding and if they need any help. Friday: Reflect upon the week that has gone by. What is the situation like and how are the employees feeling?
2. CommunicateFor employees: The key to successful self-leadership is to get access to the information needed. Clearly express to your manager and colleagues what you need to be able to practice self-leadership and to feel safe during the crisis. For managers: Communication is one of the most important tools within crisis management. Being clear and transparent is crucial to create trust among the employees. Show yourself available, present and keep regular contact with them. 3. Motivate For employees: Stop and reflect on your dreams and goals, both personal and professional. Do you need to make a change or are you on the right path? By focusing on your goals, you can regain motivation and pursue your personal development. For managers: To engage the employees by letting them take part in solving important issues showed to be a successful way of increasing motivation during the 2008 crisis. Take in suggestions from the employees to find assignments that engage them. This will help you in your crisis management but will also make you as a team come out even stronger on the other side.
- Begin your workday as you normally would Remember the morning routine you had before the Corona crisis and continue with that same routine even when working from home. Make sure to get ready in the morning just as before, take a shorter morning walk to get some fresh air and structure your working day.
- Create a home office Create an ergonomic and dedicated place in your home where you delimit that space to work-related tasks. Organize that area after what brings you harmony, e.g surround yourself with plants and sit in a room with a lot of natural light to increase your energy during the day. Try to avoid working from your bed or the couch, as your brain associates it with sleep and recovery.
- Schedule your working day Make sure to schedule your working day, planning creates a feeling of order and control which makes you more productive during your day. Don’t forget to make time for lunch, training, and regular breaks to recharge your batteries.
- Maintain social interactions It’s of importance to maintain social interactions with your colleagues during the time you spend so much time at home. Therefore, you should make sure to have regular lunches and coffee breaks with your colleagues by using the available technology.
- TAKE CONTROL OF YOUR WORRY Anxiety and worry are the body’s and the brain’s alarm system that causes us to take action. That’s good as long as the anxiety doesn’t get overwhelming, so you engage in behaviors that aren’t helpful to you. One way of creating balance can be, for example, to search for news about the Coronavirus for only 30 minutes per day.
- STOP CONCERN & DWELLING If the concern and dwelling don’t lead anywhere, it’s time to stop. For example, you can test the “two-minute rule”. If you have spent two minutes thinking about the Coronavirus, you can ask yourself if you have come to any new insight or solved a problem. If the answer is no, the worry is completely unnecessary to you. Then it’s time to stop the dwelling process by doing some other type of activity, such as taking a walk, listening to music or talking to a friend.
- GET HELP SORTING YOUR THOUGHTS Sometimes it can be challenging to stop thoughts by yourself, especially if you have struggled with them for a long period. Research shows that it’s very effective to put words into one’s emotions. It makes it easier for you to regulate your anxieties or fears. It can be helpful to talk to a professional therapist who can help you manage the concerns and create acceptance for the situation.
- NOTICE THE FEELING IN THE BODY The first step is to start observing what feeling you’re getting in the body in a situation. Sometimes it feels direct, and sometimes the feeling can occur much later. Try to recall a situation you’ve been in lately that gave you a strong feeling. What happened? How did it feel in the body? What thoughts emerged? What kind of impulses did you get?
- PUT FEELINGS INTO WORDS Did you feel anger, fear, worry, irritation, joy or guilt? According to research it’s very effective to put feelings into words to regulate emotions. When you become aware of what you are feeling, you get better contact with your bodily signals, which in turn leads you to a greater extent to eg. Get recovery or set limits for yourself.
- ALLOW THE FEELING Feelings can be scary and sometimes we become scared when we feel strongly about different situations. But let’s clarify one thing: emotions are NEVER dangerous. Therefore, try to allow it, if only for a short while. The feeling usually fades in strength if we do nothing to strengthen it or push it away.
- CREATE AN UNDERSTANDING Why did you get this feeling in the first place? Do you want to change something in the situation or in your behavior that can help you avoid these types of events, or act smarter in the future? Do you need to ask others to do something different, say no to others or ask for help? Then it may be appropriate to make a plan to implement the intended changes.
- GIVE YOURSELF COMFORT Comfort yourself if it was a situation that was uncomfortable or painful for you. Sometimes it can be painful to be human, but that is exactly what it means to be human. Emotions give a signal that something has happened and help us to direct our attention.
- ACTIVATE YOURSELF It is time to activate yourself and let yourself be met by what life has to offer. Do what you intend to do, whether it’s paying bills, having a party for the kids or going out with friends. The feeling may linger for a while, and it’s just as it should be. Let it do, but don’t let it decide on how you act.